Placement Requests - (PA) - Entering Placements with Standing Agreement with Site

In Cohorts, ensure the Course is enabled to use Placements At Work if the student is employed by the site

Refer to the Placements at Work guide.

Create the placement for the student on the Individual Worksheet

Copy the worksheet placement entry to the Outbox.

Assign the student to the placement on the Individual Assignment Worksheet

Assign the student to the placement and submit the Temporarily Assign Student action.

Access the Outbox and locate the placement, which is still unsent (New status)

The student name will appear on the placement at this point.

If the student is employed by the site, enable the Placements at Work option

1. Open the Details screen with the info-bubble icon.
2. Go to the Students tab
3. Enable Placement at Work
4. Save with the green check-mark and close the Details window

Send, Accept, and Confirm the placement

1. Select the placement and submit the Send Placement Requests action
2. Select the placement again and select the Accept by Agency action
3. Enter the reason for accepting the placement on behalf of the site (e.g. Historical standing/agreement or Prearranged with site contact)
4. Enter the name or initials of the site contact on behalf of whom you are accepting, along with any applicable notes or comments
5. Click submit
6. A warning message appears to confirm you have the authorization from the site to enter this placement on their behalf. Click OK to proceed.
7. Select the placement once again and submit the Confirm action

NOTE: ONLY submit the action of accepting the placement on behalf of the site if you have an agreement with the receiving coordinator for the site to enter the placement, even if pre arranged with the destination coordinator.