Placement Requests - (PA) - Release Dates – NIS – Non-Groups

Placing Agency Related Guide (PARG)

Summary:
The NIS Release Dates feature allows schools to hold back requests from the Inbox of receiving sites until a pre-determined Release Date that is set for each province.

Background
The NIS (Provincial Release Dates) feature will HOLD any Sent non-group requests until an agreed-upon release date that is set for each province (on per Term of Winter, Spring/Summer and Fall). Note that schools can create and send requests at any time, but those requests will not be visible to receiving sites until the specified release date.

Using NIS Release Dates: Contact e-mail help under help/support if the check boxes do not appear when editing a course in Cohort maintenance, as HSPnet support needs to turn the feature on for you. Click: Cohorts. Click the Edit icon for a course. and mark the checkbox to "Use NIS Release Date"; a default date will be selected based on the Term of the course.
Using NIS Release Dates: continued. Click to place a check mark in the box: Use Provincial Release dates. Select the release date from the drop down list. Save the changes with the green check mark. If the province-wide release dates don't apply for a given course, click to remove the check mark from the checkbox: Use NIS Release Date and save the changes. Placements will be released immediately after being sent. If you need to release a request prior to its scheduled Release Date, please see the last set of instructions below.
Display in Group Worksheet Placements using the NIS Release Dates will display "Hold" after the current status. For example, New requests (not yet sent) will display as "New/Hold", and Sent requests will display as "Sent/Hold". On the Release date, the Hold flag will disappear and status will be displayed as either New or Sent.
Display in Outbox Placements using the NIS Release Dates will display "Hold" after the current status. For example, New requests (not yet sent) will display as "New/Hold", and Sent requests will display as "Sent/Hold". On the Release date, the Hold flag will disappear and status will be displayed as either New or Sent.
Bypass the NIS release date - release early. To release a placement request prior to its scheduled Release Date, click to remove the checkbox in front of: Use Provincial Release Date in Placement Request Details. This might be necessary, for example, if a request in a course is being sent to another province.