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Placing Agency Management
Placement Cycle Overview PA
Receiving Agency Management
Placement Cycle Overview RA
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Step-by-Step Tutorial Scribe Library
Scribes are step by step how to widgets of common processes in HSPnet. Click on one of the books below to see the Scribes within. As we create more Scribes, they will be added here and links will be added to related pages. Click one to give it a try.
National & Province Specific Resources
Cohorts
Emails
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Lookup Feature Tool
Placement Cycle Overview PA
Site Selector
SAM
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Destination Management
Destination Profiles
Placement Cycle Overview RA
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Cohort Overview and Webinars
Cohort Management
How to Use the Knowledge Base
Useful Scribes that show step by step of how to use the knowledge base. What is a Scribe? Click on one of the pages to see.
Student Guides
These are copies of the Student Guide that is located in the Student's own Knowledge Base which is accessed when a student logs into their own HSPnet account. These page are here for reference for Placing Coordinators for what your student will see.
Getting Started
Webinar Registrations
Here you will find registration links for both National webinars and Provincially based webinars that are open for registration.
01 Orientation
Introduction to the role of HSPnet Lead Agent (LA).
02 Privacy and Security
Information and procedures on privacy and security for HSPnet.
03 Governance
Information on how HSPnet is governed, and the role of the Lead Agent (LA) in governance.
04 Contracts and Invoicing
Information about contracts and invoicing for HSPnet Lead Agents (LAs).
05 Data and Reporting
Information about data and reporting in HSPnet for Lead Agents (LAs).
06 System Enhancements
Information about system enhancements for HSPnet Lead Agents (LAs).
07 Promotion / Communication
Information about promotion of and communication about HSPnet for Lead Agents (LAs).
08 Training
Information about training for HSPnet Lead Agents (LAs).
Cohorts - Training Videos Index
Placing Agency Related Guide (PARG) Summary: Index of the PC Training Video Series related to cohorts. To view the whole PC Training series go to this page Go to video index Part Description 18 Cohorts Overview An overview of the Cohor...
Cohorts - 2018 PC Webinar
Placing Agency Related Guide (PARG) Summary: Feb 2018 Webinar. Provides tips and tricks for Placing Coordinator to better manage both the setup of their Cohorts, and the placement cycle as a whole, through the Worksheet screens. (55 minutes) Click video to ...
Cohorts - 2019 PC Webinar
Placing Agency Related Guide (PARG) Summary: September 2019 webinar. Provides tips and tricks for Placing Coordinator to better manage both the setup of their Cohorts, and the placement cycle as a whole, through the Worksheet screens. (90 minutes) ...
Cohorts - Add a course to a Cohort
Summary:Cohort – add a course to a cohort.Very important: If you enter any of these, they will be added to every placement you create. Think of it as a template. If your placements will have different information on each, do not fill these in. Only fill ...
Cohorts - Adjusting Course Dates in a Copied Cohort
Placing Agency Related Guide (PARG) Summary: Adjusting Course Dates in a Copied Cohort Click Cohorts. Look at the course you wish to begin making placement requests for: check that the course dates are correct (they may have been copied fr...
Cohorts - Archive a Cohort
Placing Agency Related Guide (PARG) Related pages: Scribe - How to Archive and Manage Inactive Cohorts in HSPnetTraining for PCs - Part 19 - Cohorts Setup Video (Go to 3:30m in video) Summary: Archive Cohorts - Archiving cohorts can clean up your work space...
Cohorts - Changing the Assigned PC or Course Leader
Placing Agency Related Guide (PARG) Summary:This guide explains how to change the assigned Placing Coordinator or Course Leader under Cohorts or for Quick Entry placements. Change an assigned Placing Coordinator or Course Leader in Coho...
Cohorts - Cohort Screen Overview
Summary:This is an overview/orientation to the Cohort screen layout and meaning. There are more detailed step by step guides for specific procedures. A Cohort is defined on HSPnet as a group of students who start their program at the same time and finish thei...
Cohorts - Copy an Existing Cohort
Placing Agency Related Guide (PARG) Summary: This guide explains how to copy an existing cohort and update the dates to the new year Step by Step instructions: A cohort should include all of the courses a program that a new intake of students will a...
Cohorts - Copy previous requests or Acceptances
Placing Agency Related Guide (PARG)Problem: User is unable to copy spaces from previous cohorts in CFO or regular placement request creation.Answer: This can only be done at the time the new worksheet is created. The area circled in red below only comes up ONC...
Cohorts - Create New Empty Cohort
Placing Agency Related Guide (PARG) Related pages: Scribe - How to Create a New Cohort in HSPnetTraining for PCs - Part 19 - Cohorts Setup Video Summary:HSPnet has two types of Cohorts: Structured and Unstructured. Structured cohorts and unstructured cohorts...
Cohorts - Creating Alternating Days for Group Courses
Placing Agency Related Guide (PARG) Summary:Create different days of the week within a Group Request so that students (in the same Course) can select Destinations and days of the week (or various shifts) when using Site Selector or if you have alternate days ...
Cohorts - Enroll an Existing Student into a Course
Placing Agency Related Guide (PARG) Summary:When a student is already in the HSPnet database, but not in the desired cohort, you can enroll them from the general database, provided they are consented to the program. When you do an automated student upload,...
Cohorts - Group or Individual - How to Create a Worksheet
Placing Agency Related Guide (PARG) Summary: This guide explains how to create a individual or group worksheet. On the Cohort Maintenance Screen: Click: the Enrollment Worksheeticon orto open the Enrollment Worksheet. 1. Check to see what ty...
Cohorts - Remove a Course from a Cohort
Placing Agency Related Guide (PARG) Summary:Scenario: A course was accidentally added to the wrong cohort. This course can be removed if the placement requests have notbeen sent from the outbox yet, even though there is no delete icon to remove the course fro...
Email - Automatic Cancellation Emails
Placing & Receiving Agency Related Guide (PARG RARG) Summary:A province can enable the Cancellation Emails feature to ensure that all individuals who are associated with a placement request will be notified automatically when it is cancelled (see except...
Email - Automatic Email to Supervisors
Placing Agency Related Guide (PARG) Summary:This guide explains how to schedule an email that will be sent to all assigned Supervisors in a given course, based on a template from the Correspondence module. BackgroundPlacing Coordinators (PC) may wish to sche...
Email - Scheduled Reminders
Placing & Receiving Agency Related Guide (PARG RARG) Summary: This feature is available to Placing and Receiving Coordinators with an editable Inbox or Outbox. Users with an editable Inbox/Outbox can schedule a personal email reminder for on...
Email - Shared Email Addresses
Placing & Receiving Agency Related Guide (PARG RARG) Summary:Placing and Receiving Coordinators may use a shared or generic email address such as "Placements@college.ca" so long as they also provide a Direct Email address for password delivery and for other u...
Email - Stock Message Creation: PC, RC, DC-Advanced
Placing & Receiving Agency Related Guide (PARG RARG) Summary:Streamline your communications. Create re-usable stock messages for use within the departments you have access to at your agency. Send individually or en-masse Create the Message: ...