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Placement Requests - Individual Shift Schedule (ISS) (for Non-Group Placements)

Placing & Receiving Agency Related Guide (PARG RARG)

Summary:

The Individual Shift Schedule provides a daily schedule of all Groups on a unit, allowing shift- by-shift scheduling of Day/Evening shifts, weekends, and other efforts to resolve scheduling overlaps.


Background:

Detailed shift scheduling is useful for individual placements such as preceptorships or fieldwork, to communicate schedule information among coordinators, instructors, preceptors and students.

Examples:

  • A student will follow the schedule of his or her preceptor, and needs to know the shift rotation;
  • A student will rotate through several areas of a program, spending a few days in each area. 

Activating the Shift Schedule (All Users)

 

1. In Details, click the Individual Shift Schedule icon  to open the Schedule window.

 

2. The Schedule will automatically be filtered to a single placement (student). If you want to view other students in the same Destination during that period, select ALL from the ViewPR dropdown.

 

3. Placement Nicknames- Each request is displayed by its "nickname". If the student hasn't been assigned or if student name hasn't yet been released, the nickname is the first few letters of the school name and a number (e.g. UBC-1, UOtt-2).

 

4. Placement Summary - This table lists all students on the unit and key information such as default shift schedule (D8), days of the week (if not "Various"), and Reference #. If the default schedule is "Various", then the table row is shaded orange and no shifts will be drawn on the schedule until actual shifts are added.

5. 12-hour Shifts - An indicator  appears if a shift is 12 hours (and occupies both Day and Eve spaces). 

6. Shift details – each shift displays the student nickname (first initial plus part of last name), the preceptor nickname (if assigned), and shift code or start and end times. In the example below, the preceptor schedule (days/nights) has been entered, and her name appears in italics. 

Editing the Shift Schedule (Placing and Receiving Coordinators)

 

If a placement nickname on the schedule is bold, that placement is editable by the current user.

  1. Click on a nickname to edit that shift.

  2. Click an icon in order to:

  •  Switch Shift - changes a single Day shift to Evening, or vice versa (requires Shift Codes)
  •  Delete Shift - deletes the shift (e.g. to remove a shift for a statutory holiday)
  •  Edit Shift 

                 o Change the shift Date (to another day of the week) 
                 o Change the Shift Code (e.g. from D8 to D12) or change start/end times 
                 o Switch Shifts for all shifts in week (e.g. move entire week to Evening shifts)

  •  Add Shift - to create a new shift

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Important Points to Remember

  • When the Individual Shift Schedule is closed after making one or more Shift changes, the Inbox/Outbox is updated to display the schedule icon  to show that a detailed schedule has been entered:
  • The use of Shift codes (such as D8 or D7) will greatly improve the efficiency of the Shift Schedule, especially when making shift changes such as alternating days/evenings. If your educational program wishes to implement Shift Codes, you need to enable the checkbox in Department setup: 

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