Student Admin - Student User Accounts - Advanced Access

Placing Agency Related Guide (PARG)

Summary:
Student Access to HSPnet is mostly read-only and does not permit the students to edit information entered on their profile. It is possible to grant Advanced Student Access in order to permit students to upload documents for review by the Placing Coordinator for release to Sites. This guide explains the steps for enabling Advanced Student Access.

Requirements

Contact HSPnet Support and provide a list of specific Programs for which you wish to enable Advanced Student Access. You will also need to provide the standard email format issued by the school (see below).
All students must have a school-issued email address entered into their Profile, and the emails must match a standard format. This standard format is what will be entered into the Program Profile by HSPnet Support and is mandatory for activating Advanced Access. An example of “standard format” has been provided below. Contact HSPnet Support to get that entered.

1. Enable Advanced Student Access via the Enrollment screen:

From the Cohort Maintenance screen, open the Enrollment screen for the desired Course via the Go To Enrollment icon.
Ensure that the Screen Mode is set to Manage Students and Preferences (1) Mark the checkbox for one or more student whose access is to be enabled (2). From the Action drop down menu, select Enable Advanced Access (3), then click Submit (4).

If students already have active access to HSPnet, and you enable advanced access, these students will also receive an e-mail and a new temporary password.

If an error occurs and Advanced Student Access is not successfully granted, ensure that the correct email address has been entered into the student record, matching the standard school-issued email format for the Program.
If Advanced Access has been enabled, you will see the Status message below:
The Advanced Access icon also indicates that Advanced Access has been granted successfully.

2. Monitor Student Documents (Student Profile):

It is your responsibility to review the documents uploaded by students via the Student Profile window. To open the screen from the Enrollment Worksheet, click on the blue link with the student name.

Click on the Documents tab.
- The On Hold Pending Review icon indicates the presence of a document uploaded by the student.
Access and preview the document by clicking the blue link with the document name.
Once reviewed, click the Release Document icon to allow other HSPnet users with access to the student profile the ability to access the document.
If a student has uploaded an Internal Document, a notification will be generated for review, but the document will not be released to the Site, and will only be made available internally.
When a student has uploaded a document that needs to be reviewed, this is marked by the Yellow Paperclip icon. When a document has been uploaded to the student profile, this will be indicated by the Grey Paperclip icon.