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In HSPnet the roles of Supervisor/Preceptor/Clinical Instructor are all the same, just named differently depending on the health authority and some times the function.
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Disabling and Retiring an Educational Program
Summary: Placing Coordinators at the Local Administrator level can disable an educational Program by changing its status to "Non-user" of HSPnet. If a program is discontinued or was entered in error, Help Desk can delete or "retire" the program, thereby remov...
Add, Edit and Delete Program Placing Agency Breaks
Summary: To add, edit or delete Placing Agency Breaks: (statutory holidays, seasonal break closures, such as spring or winter breaks - enter days days when classes are not held). Related pages: Scribe - How To Use Placing Agency Breaks in Programs E...
Hide Instructor, DC, or Supervisor Contact Info per Course
Summary: PC: Block student view of Receiving Agency Destination Coordinator and/or Supervisor for a specified time before the placement start date. This option can be turned on by a Placing Coordinator as follows: Go to : Maintenance/setu...
Create a New Course
Summary: How to create a new course. New courses will appear in light grey font until they are used in a cohort or quick entry; courses not used in the past two years also revert to a light grey font but still may be used. Populate the Course Profile. ...
Course Rotations (Multiple Placement Dates)
Summary:Course Rotations provide a way to offer two or more optional dates for a placement (in that course), typically during a single Term. Example One: Course Fun101 has 60 students enrolled in the Fall term. The Placing Coordinator needs to reserve six wee...
Add/Create a New Department
Summary: A Department represents a staff database within an Agency. In general a Department will be setup for: A faculty or division within a Placing Agency – e.g. School of Nursing, Physiotherapy Department, Department of Continuing Studies A set ...
Use of Organizational Logos in Departments
Summary: Organizations are encouraged to increase the recognition of their documents generated from HSPnet, by submitting their logo for use in Student consent forms, placement request forms (sent in PDF format to sites not using HSPnet), and customized corres...
Campuses - Setup and Management
Placing Agency Related Guide (PARG)Summary:An educational program may be offered at more than one campus, and HSPnet offers features to use campuses when managing students and placement requests.BackgroundAn educational program may be offered at more than on...
Terms – Setup and Use
Placing Agency Related Guide (PARG) Summary: Terms are like book shelf holders – they must start before the first course date and end after the last practicum date. You could also think of them as the lines on the road that you drive between. HSPnet Default...
Lookup Feature - How to Use
Placing & Receiving Agency Related Guide (PARG RARG) Summary:The look up feature is slightly different for PC and RC users. It can be used for: Person Look Up – assigned to placement requests at the other agency Location Look Up: used to find destinations...
Lookup Feature - Request a New Site/Destination
Placing Agency Related Guide (PARG) Summary: A form for making requests to HSPnet support to add non-user agency, sites, services and destinations that are not currently in the database. (The service contact at active user agencies is responsible for adding n...
Placement Cycle Overview - Placing Agencies
Placing Agency Related Guide (PARG) Summary:This guide provides a general overview for creating and sending placement requests from the Cohorts screen. Life Cycle of A Placement Request in HSPnet (overview). Pre-placement Cycle: (For ...
Placement Requests - (PA) - Accepting a Declined Placement Request for Receiving Agencies
Receiving Agency Related Guide (RARG) Summary:Scenario: a Placement Request has been Declined at the Destination only: status DecD. The Destination wants to Accept it now. The RC cannot put this request back into Redirect/Pending for the DC. The RC can accep...
Placement Requests - (PA) - Conflict Flag (Group Overlap Alert) - Remove
Placing Agency Related Guide (PARG) Summary: Remove a conflict flag Best Practice:Placing Coordinators are responsible for resolving their conflicts in conjunction with other programs, typically as part of a regional coordination process. Conflicts should be...
Placement Requests - (PA) - Creating Multiple Days of the Week Choices (Shifts) for Students in a Group Course
Placing Agency Related Guide (PARG) Summary: Create different days of the week in a group request within the same course so that students can select Destinations AND days of the week (or various shifts): Click Cohorts. Click the edit icon beside ...
Placement Requests - (PA) - Entering Placements with Standing Agreement with Site
Placing Agency Related Guide (PARG)Summary: In some situations, such as for Placements at Work (PAW) where the student is an employee of the site where they are placed, the placement may be coordinated in advance with the site and entered by the placing age...
Placement Requests - (PA) - Move a Placement Request to Another Course
Placing Agency Related Guide (PARG)Summary:1) Users can move their own Placement Requests (or Placement Offers that were created from a Call For Offers) to a different course as long as the Placement Request is for the: Same department and program. Same te...
Placement Requests - (PA) - Orientation Dates Feature for Instructor Led Groups
Placing Agency Related Guide (PARG) Summary:Identifying Orientation dates enables you to add an extra date at the beginning of a practicum that can be included or excluded in the course hours and schedule for instructor led groups. To turn Orientatio...
Placement Requests - (PA) - PDF Print Options for Placing Agencies (Sent-P)
Placing Agency Related Guide (PARG) Summary: This guide explains the PDF print options available to Placing Coordinators when generating PDF files for Sent-P placement requests. In the outbox: Click to select a placement request. From th...
Placement Requests - (PA) - Placements at Work (PAW)
Placing Agency Related Guide (PARG) NOTE - The PAW Feature is not available for placements entered through the Quick Entry Screen. This feature is only available to use through Cohorts using individual student placements with Individual Worksheets. A stude...