Add/Create a New Department

Summary:
A Department represents a staff database within an Agency. In general a Department will be setup for:

A faculty or division within a Placing Agency – e.g. School of Nursing, Physiotherapy Department, Department of Continuing Studies
A set of staff, often grouped by discipline, within a large site or across many sites – e.g. ABC Hospital Nursing, Home Care Nursing, or Pharmacy Services (all sites).
The Placing Coordinator or the Receiving Coordinator who creates the new department automatically gets this new department in their access rights, and can then add that department access to the other PC's or RCs that need access.

1. Click: Maintenance/Set up/Look up 2. Click: Departments.
3. Click the add icon
4. In the "Add Entry" screen: Red starred fields* are mandatory. Enter a long name. Enter a short name. Select the department contacts from the drop down list. Add address, city, postal code and phone number please – however, only your province is mandatory! Click to place check marks in front of desired features. 5. From ~~the~~ the Display Supervisor as drop down list, select the preferred term for the staff member who will be assigned to a student for this profession (or leave it on the default setting). The options are: Supervisor (HSPnet default). Clinical Instructor (the preferred term in Physiotherapy) Preceptor (the preferred term in Nursing for long term supervision in a senior practicum). Clinical Educator Fieldwork Guide Mentor The selection of an alternate name for supervisor only affects the displays of that term in this department for the staff users within it; it does not affect the displays for incoming placement requests: incoming requests will display the term selected by the placing agency when their department was set up. 6. Save the changes with the green check mark
The Placing Coordinator or the Receiving Coordinator who creates the new department automatically gets this new department in their access rights, and can then add that department access to the other Placing Coordinators or Receiving Coordinators at your agency who need access: Open ~~the~~ the user key(s) of the other Receiving Coordinator, Placing Coordinator or other staff at your agency. (If other staff are created in this department, it will be their home department and if they ~~have~~ have user account, their access always includes their home department). Click: ~~the~~ the Departments Link In ~~the~~ the Not Allowed box, click to highlight/select the new department. Click the arrow that points toward the Allowed box to move that department into that user's access by placing it in ~~the~~ the allowed box. Save the Changes. Click: Close Window.
Related Knowledge Base pages: Training for PCs - Part 3 - Agency and Department Maintenance Video Departments - Add/Create a New Department Departments - Use of Organizational Logos in HSPnet Receiving Coordinator Orientation to Data Structure on HSPnet.