Glossary - Placement Request Status

Glossary (GLRY)

Summary:
HSPnet Definitions - Placement Status

HSPnet tracks placement requests by assigning a "Status" to each record. This table defines each Placement Status and describes how it would display in your Inbox/Outbox or Welcome screen.

See at bottom for: The new status tags below were created as a result of the Covid-19 Pandemic

Placement Status	Inbox/Outbox Display	Definition
New	Receiving Coord – not visible until Sent Dest. Coord - not visible until Redirected	Request has not yet been sent by the school.
New/Hold	Only the PC can see this status.	New - Request has not yet been sent by the school. Some provinces or geographic zones have agreed upon release dates: for instance, requests for the FALL term may only be sent after a certain date in May. The reason for an agreed up release date is to level the playing field so that all schools send their requests at the same time - in order to prevent an "early bird" from getting all of the choice placement locations by getting there ahead of everyone else. /Hold is simply an alert this request will be held until a certain date, even if it is Sent. You can see this on a Placement Request by opening the details icon and going to the placement information tab. There is a check box there that says: use the provincial release date of: XX.
New Destination	Placing/Receiving Coord – NewD Dest. Coord - not visible until Redirected	A new split destination has been added, by the Placing or Receiving Coordinator, to an existing request
Sent	Receiving Coord - Pend Dest. Coord - not visible until Redirected	Request has been sent by the school to a Receiving Agency that is using HSPnet, and is "Pending" for the Receiving Coordinator.
Sent/Hold	Only the PC can see this status.	Sent is defined above. /Hold means the request is being held back until an agreed upon release date in your region or province and on that date it will be released to the receiving agency. You can see this on a Placement Request by opening the details icon and going to the placement information tab. There is a check box there that says: use the provincial release date of: XX. The reason for an agreed up release date is to level the playing field so that all schools send their requests at the same time - in order to prevent an "early bird" from getting all of the choice placement locations by getting there ahead of everyone else.
Sent-P (by Print)	n/a	Request has been sent via Print (email/fax) by the Placing Agency to a Receiving Agency that is NOT using HSPnet
Redirected	Receiving Coord - Redir Dest. Coord - Pend	Request has been Redirected by the Receiving Coordinator to a Destination that is using HSPnet, and is "Pending" for the Destination Coordinator.
Auto-Redirected	Placing/Receiving Coord - ARedir Dest. Coord - Pend	Request has been Redirected automatically by HSPnet to a Destination that is using HSPnet; the Receiving Coordinator is not playing an active role in managing placements, or there may not be a receiving coordinator for the site This feature is no longer supported by HSPnet.
Redirected (by Print)	Receiving Coord - Redir-P Dest. Coord - n/a	Request has been Redirected by the Receiving Coordinator via Print (email/fax) to a Destination that is NOT using HSPnet
Accepted by Destination	AccD	Request has been Accepted by the Destination but has not yet been formally accepted by the Agency. This information is not visible to the placing agency as it is considered internal information at the Receiving Agency.
Accepted by Agency	AccA	Request is now accepted by the Agency
Declined by Destination	DecD	Request has been Declined by the Destination but not yet formally declined by the Agency. This information is not visible to the placing agency as it is considered internal information at the Receiving Agency.
Declined by Agency	DecA	Request is now declined by the Agency - this is considered to be a "final" status
Confirmed	Conf	An accepted request is now Confirmed by the school. Student names are now released at this stage, or students may be assigned later.
Cancelled	Canc	A confirmed, redirected or accepted request was cancelled by the Placing Agency or Receiving Agency (with reasons). After a request is confirmed, it may only be cancelled or postponed (not declined).
Reactivated	Reac (treated in Welcome as if "Pending")	A request was cancelled and then reactivated (with a reason) because the reason for cancelling no longer applies

		The new status tags below were created as a result of the Covid-19 Pandemic
Partially Cancelled	Part.canc	Confirmed and underway but terminated prior to the original end date; new end date is entered.
Postponed	Postpone	Confirmed Placement not started: beginning and end dates are changed to new dates.
Suspended	Suspend	Confirmed Placement not started: on hold in hope of retaining current dates; may need to change later to postponed.