Student Admin - Using and Disclosing Student Gender via HSPnet
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# <span id="title-text"> Knowledge Base : Student Admin - Using and Disclosing Student Gender via HSPnet </span>
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Created by <span class="author"> user-b1fcb</span>, last modified by <span class="editor"> Erik Graham</span> on Aug 25, 2021
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**Placing & Receiving Agency Related Guide (PARG RARG)****Summary:**
Summary:
Student gender may be entered in HSPnet by educational Programs that use this information when assigning students to placements, or if requested to disclose student gender by receiving Destinations that add this requirement to their online Destination Profile. A student's gender will not be released to receiving Destinations unless they are setup to require this in their Destination Profile.
Background
Personal information on Students is disclosed via HSPnet to receiving agencies on a need-to-know basis only, and a student's gender should not routinely be sought by receiving sites when considering a placement request. However some placement locations (e.g. homecare providers) may justify a need to know a student's gender, for example before assigning a preceptor that is matched to a client's
preference for gender of their care provider. In such limited situations, the National HSPnet Policies allow for the following practice:-
- A receiving Destination can request student gender in their Destination Profile, resulting in display of a flag
for educational Programs considering placements there; and-and - An educational Program can enable the Student Gender feature to track student gender for use within the Program (e.g. to assign students in groups) or to release gender to Destinations that request it via the flag .
IMPORTANT – *Use **of **the **Student **Gender **feature **by **receiving **Destinations **and **by **educational Programs **is **monitored **during **regular *audits, and inappropriate use or disclosure of student gender via HSPnet would be escalated according to the National HSPnet Policies.
Step 1 - Activating the "Student Gender" feature A On the Destination Profile:
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Once the Destination is setup to require release of student gender, a flag will be displayed:
A **Placing **Coordinator can respond to the flag in their worksheets or Outbox by asking Help Desk to activate the Student Gender feature for the affected Program. Contact support@hspcanada.net to enable this feature in response to Destinations that require student gender as flagged in HSPnet. |
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Outbox:
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Step 2 - Release of Student Gender via HSPnet (Placing Agencies) Once the Student Gender feature is enabled for an educational Program, the Placing Coordinator or Student Administrator can track gender by editing a record in Student Maintenance. Alternately, a student's gender can be entered "on the fly" in response to a flag when displayed in the Outbox, In this example, the Outbox displays a flag 1.
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