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Placement Requests - (PA) - Entering placements with standing agreement with site

1. <span>[Knowledge Base](index.html)</span> </div> # &#10; <span id="title-text">&#10; Knowledge Base : Placement Requests - (PA) - Entering placements with standing agreement with site&#10; </span>&#10; </div> <div id="content" class="view"> <div class="page-metadata"> Created by <span class="author"> Yann Gomez</span>, last modified on Jun 27, 2022 </div> <div id="main-content" class="wiki-content group"> **

Placing Agency Related Guide (PARG)



Summary:** In some situations, such as for Placements at Work (PAW)  where the student is an employee of the site where they are placed, the placement may be coordinated in advance with the site and entered by the placing agency without requiring the request to be accepted via HSPnet. In this case, it is appropriate for the placing coordinator to accept and confirm the placement on behalf of the site contact. You may wish to consult the Placements at Work guide to use in conjunction with this process.

Instructions for Placing Agencies:

In Cohorts, ensure the Course is enabled to use Placements At Work if the student is employed by the site

Refer to the Placements at Work guide.

Create the placement for the student on the Individual Worksheet

Copy the worksheet placement entry to the Outbox.

Assign the student to the placement on the Individual Assignment Worksheet

Assign the student to the placement and submit the Temporarily Assign Student action.

Access the Outbox and locate the placement, which is still unsent (New status)

The student name will appear on the placement at this point.

If the student is employed by the site, enable the Placements at Work option

  1. Open the Details screen with the info-bubble icon.
  2. Go to the **Students **tab
  3. Enable Placement at Work
  4. Save with the green check-mark and close the Details window

Send, Accept, and Confirm the placement

  1. Select the placement and submit the **Send Placement Requests **action
  2. Select the placement again and select the Accept by Agency action
  3. Enter the reason for accepting the placement on behalf of the site (e.g. Historical standing/agreement or Prearranged with site contact)
  4. Enter the name or initials of the site contact on behalf of whom you are accepting, along with any applicable notes or comments
  5. Click submit
  6. A warning message appears to confirm you have the authorization from the site to enter this placement on their behalf. Click OK to proceed.
  7. Select the placement once again and submit the **Confirm **action

NOTE: ONLY submit the action of accepting the placement on behalf of the site if you have an agreement with the receiving coordinator for the site to enter the placement, even if prearranged with the destination coordinator.

The placement is now **confirmed** (finalized) and visible to the site contacts, with student name and employee status displayed when applicable.



 











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