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Placement Requests - (PA) - Creating Multiple Days of the Week Choices (Shifts) for Students in a Group Course

Placing Agency Related Guide (PARG)

Summary:  Create different days of the week in a group request within the same course so that students can select Destinations AND days of the week (or various shifts):

  1. Click Cohorts.
  2. Click the edit icon beside the course you want to set up. edit grey.png

  1. Click to place check marks on the days W and R (Wednesday and Thursday). The default shift code below is D8 – Days, 8 hour shifts. save green.PNG

  2. Save the changes with the green check mark.
     5. Click the enrollment worksheet icon.
    6. Click the Create worksheet icon group-new.png
  1. Click the new go to button goto group.png to go to the new worksheet.
 19333201.png
    8. Add the locations for Wednesday and Thursday. add green.pngadd worksheet placements.PNG
  1. If using the look up add worksheet placements.PNG , select the destinations by clicking to place a check mark in the box to the left of the desired destinations.

         10. Enter the group size field and click: Create Worksheet entries. Click: Close window and refresh view.

11. You now have the destinations in the worksheet for Wednesday and Thursday
  1. Click the add icon on the worksheet. add green.png (There are two ways to complete this; the first way shown below is the easiest way. The second method can be located at the bottom of the screen). 

  1. Click to remove the check mark for Wednesdays, and click to add the check mark for Fridays. You also could select different shifts – the shift code below is D8 (days 8 hours) but you could make it E8 (Evenings 8 hours).

  2. Click the box in front of: "Use this schedule as a template."

  3. Save the changes with the green check mark. save green.PNG
  1. Click the add worksheet placements.PNG location look up to add new destinations. These new destinations/requests will follow the days of the week and dates as per the dates and days shown on the entry with the icon: "Use This Schedule as a template." clock template.png (You can use the edit icon edit grey.png to change the dates on your template).

  1. Perform your location search. Select destinations by clicking to place a check mark in the box adjacent to them

  2. Enter Groups size

  3. Click "Create Worksheet Entries." Then click Close Window.
Thursday Friday entries have been added.


Alternate Method Continued from Step 12 Above:

  1. Click Cohorts (Or see an alternate way to do this – skip these steps and resume on page 8 at step 12).

  2. Click the edit icon edit grey.png

  1. Click to remove the check mark from Wednesday, and click to place a check mark for Friday.

  2. Save the changes with the green check mark save green.PNG .

  1. Click the enrollment worksheet icon goto group.png

  1. Now add the destinations for Thursday Friday (can be the same destinations). Click: add green.png or add worksheet placements.PNG

  1. Enter the group size and click Create Worksheet Entries. Click: Close Window and refresh view.

There are now entries for both Wednesday and Thursday, as well as for Thursday and Friday.

19. Click Select All and use the action drop down to copy to outbox and click submit.

You now have a mix of Wed/Thurs and Thurs/Fri mix in your outbox that can be sent to the receiving agency.

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