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Placement Requests - (PA) - Creating Multiple Days of the Week Choices (Shifts) for Students in a Group Course

Placing Agency Related Guide (PARG)

Summary:  
Create different days of the week in a group request within the same course so that students can select Destinations AND days of the week (or various shifts):

  1. Click Cohorts.
  2. Click the edit icon beside the course you want to set up. edit grey.pngedit grey.png

 

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  1. Click to place check marks on the days W and R (Wednesday and Thursday). The default shift code below is D8 – Days, 8 hour shifts. save green.PNGsave green.PNG

  2. Save the changes with the green check mark.

 

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     5. Click the enrollment worksheet icon.

 

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    6. Click the Create worksheet icon group-new.pnggroup-new.png

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  1. Click the new go to button goto group.pnggoto group.png to go to the new worksheet.

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    8. Add the locations for Wednesday and Thursday. add green.pngadd green.pngadd worksheet placements.PNGadd worksheet placements.PNG

 

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  1. If using the look up add worksheet placements.PNGadd worksheet placements.PNG , select the destinations by clicking to place a check mark in the box to the left of the desired destinations.

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         10. Enter the group size field and click: Create Worksheet entries.

 

      Click: Close window and refresh view.

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11. You now have the destinations in the worksheet for Wednesday and Thursday

 

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  1. Click the white add icon on the worksheet.  (There are two ways to complete this; the first way shown below is the easiest way. The second method can be located at the bottom of the screen). 

 

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  1. Click to remove the check mark for Wednesdays, and click to add the check mark for Fridays. You also could select different shifts – the shift code below is D8 (days 8 hours) but you could make it E8 (Evenings 8 hours).

  2. Click the box in front of: "Use this schedule as a template."

  3. Save the changes with the green check mark. save green.PNGsave green.PNG

 

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  1. Click the add worksheet placements.PNGadd worksheet placements.PNG location look up to add new destinations. These new destinations/requests will follow the days of the week and dates as per the dates and days shown on the entry with the icon: "Use This Schedule as a template." clock template.pngclock template.png (You can use the edit icon edit grey.pngedit grey.png to change the dates on your template).

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  1. Perform your location search. Select destinations by clicking to place a check mark in the box adjacent to them

  2. Enter Groups size

  3. Click "Create Worksheet Entries." Then click Close Window.

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Thursday Friday entries have been added.

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Alternate Method Continued from Step 12 Above:

  1. Click Cohorts (Or see an alternate way to do this – skip these steps and resume on page 8 at step 12).

  2. Click the edit icon edit grey.pngedit grey.png

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  1. Click to remove the check mark from Wednesday, and click to place a check mark for Friday.

  2. Save the changes with the green check mark save green.PNGsave green.PNG .

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  1. Click the enrollment worksheet icon goto group.pnggoto group.png

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  1. Now add the destinations for Thursday Friday (can be the same destinations). Click: add green.pngadd green.png or add worksheet placements.PNGadd worksheet placements.PNG

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  1. Enter the group size and click Create Worksheet Entries. Click: Close Window and refresh view.

There are now entries for both Wednesday and Thursday, as well as for Thursday and Friday.

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19. Click Select All and use the action drop down to copy to outbox and click submit.

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You now have a mix of Wed/Thurs and Thurs/Fri mix in your outbox that can be sent to the receiving agency.

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