Skip to main content

Email - Automatic Email to Supervisors

Placing Agency Related Guide (PARG)

Summary:
This guide explains how to schedule an email that will be sent to all assigned Supervisors in a given course, based on a template from the Correspondence module.

Background
Placing Coordinators (PC) may wish to schedule delivery of an email to all supervisors who are assigned to a current/upcoming placement. For example, to deliver:

  • a confirmation or reminder email a few days before the placement starts

a thank you message when the placement ends.

Setup the Feature1. Contact support@hspcanada.net to enable this feature for your program.


Schedule the email for a Course
1. Navigate to Cohorts and Edit  image.pnga current / upcoming course1.course
2. Mark the checkbox to "Send automatic email to Preceptors" and enter a date (must be after today's date).1.
3. Select a Correspondence template that is suitable for delivery as a text only email.1.
4. Click Save  to continue.

Please see the Knowledge Base page entitled Correspondence Module (CORR) for detailed steps on building a template that can be used for this feature.

Things to Remember-

  •        Emails will be sent only for placement requests that have one or more supervisors assigned.

 

                                                        <div class="pageSection group">
                    <div class="pageSectionHeader">
                        ## Attachments:
                    </div>

                    <div class="greybox" align="left">
                                                        ![](images/icons/bullet_blue.gif)
                            [worddav68ae31fd646ea2c673f0f78beca2b03a.png](attachments/9012493/9012492.png) (image/png)
                              

                                                        ![](images/icons/bullet_blue.gif)
                            [worddav5a680f96c6637a584af175cb7716811f.png](attachments/9012493/9012494.png) (image/png)
                              

                                                        ![](images/icons/bullet_blue.gif)
                            [worddav0e1851ce23a4040d631d942159eb6841.png](attachments/9012493/9012495.png) (image/png)
                              

                                                        ![](images/icons/bullet_blue.gif)
                            [worddavb18b846cae69531bcd4b9383364aea2b.png](attachments/9012493/9012496.png) (image/png)
                              

                                                        ![](images/icons/bullet_blue.gif)
                            [autoemailstosup.jpg](attachments/9012493/28806188.jpg) (image/jpeg)
                              

                                                </div>
                </div>
                
             
            </div>             </div> 
        <div id="footer" role="contentinfo">
            <section class="footer-body">
                Document generated by Confluence on Nov 03, 2023 14:23
                <div id="footer-logo">[Atlassian](https://www.atlassian.com/)</div>
            </section>
        </div>
    </div>
Back to top