Email - Automatic Email to Supervisors
Placing Agency Related Guide (PARG)
Summary:
This guide explains how to schedule an email that will be sent to all assigned Supervisors in a given course, based on a template from the Correspondence module.
Background
Placing Coordinators (PC) may wish to schedule delivery of an email to all supervisors who are assigned to a current/upcoming placement. For example, to deliver:
- a confirmation or reminder email a few days before the placement starts
a thank you message when the placement ends.
Setup the Feature1. Contact support@hspcanada.net to enable this feature for your program.
Schedule the email for a Course
1. Navigate to Cohorts and Edit
a current / upcoming course
2. Mark the checkbox to "Send automatic email to Preceptors" and enter a date (must be after today's date)
3. Select a Correspondence template that is suitable for delivery as a text only email.1.
4. Click Save 
to continue.
Please see the Knowledge Base page entitled Correspondence Module (CORR) for detailed steps on building a template that can be used for this feature.
Things to Remember
- Emails will be sent only for placement requests that have one or more supervisors assigned.