Getting Started - Placing Coordinator

Welcome to HSPnet! Here is some information to get you started on your journey as a Placing Coordinator (PC)

The main A Placing Coordinator (PC) is a Placing Agency representative acting in the role of practicum coordinator for one or more Programs, who sends placements requests to the receiving agency and ultimately confirms accepted requests.

In HSPnet, there are two levels of Placing Coordinator (PC) users: Regular Access () and Local Administrator Access().

• All PCs start out with Regular Access. Users with Regular Access have permission to manage the basic aspects of the Placement Cycle but are restricted in the permissions they have and functions they can perform in HSPnet (see table below).

• Users who earn Local Administrator status can access all HSPnet features and functions pertaining to the PC role.

 

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Permissions and Capabilities of a Placing Coordinator are	Regular Access	Local Administrator Access
For each Receiving Agency, know any Student and Instructor pre-placement requirements that must be completed prior to bearriving ableon to:Site.	Yes	Yes
Manage consent documents as required (print, distribute, collect, ensure correct completion, and file/archive).	Yes	Yes
Create all requests as per placement cycle.	Yes	Yes
Manage all placement requests.	Yes	Yes
Follow the conflict resolution processes for your programs / region.	Yes	Yes
Request new Sites and/or Destinations as needed (Note: Applies to non-HSPnet user agencies only; User agencies manage their own data).	Yes	Yes
Generate and distribute Placement Request and other reports.	Yes	Yes
Manage student placement histories by compiling them, distributing to students, and/or saving them outside of HSPnet before graduating students in the database.	Yes	Yes
Create and submit support tickets as needed.	Yes	Yes
Manage the information entered in all data fields/Profiles for all Departments, Programs, and Courses for which you have responsibility in HSPnet.	No	Yes
Manage (Add, Edit, Inactivate, or Reactivate) Courses.	No	Yes
Graduate students.	No	Yes
Create, edit, and inactivate Academic Terms.	No	Yes
For each Program intake, create Cohorts, manage student enrollment, add Courses, and staffarchive recordsCohorts as needed.	No	Yes
Add new Staff or Student records.	No	Yes
Manage all existing Staff, Student, and User accounts in theyour system.Agency, Createincluding Cohortsediting and archiving user information and managing all requests for managingpassword studentsresets. enrolled	No	Yes
Coach a Program,PC includinguser thewith setupRegular andAccess maintenancewho ofwishes placementto Coursesbecome Createa andLocal manageAdministrator. placement	No	Yes

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HSPnet recommended practice requires each Department/Program to have at least one PC who has Regular Access () which limits your capabilities in HSPnet.

To perform all the functions of your role (adding and maintaining students and staff, creating placements, etc) you must be upgraded to aactive Local Administrator (). Toaccess. Ideally, each Department/Program should have two PCs with active Local Administrator access, so full support can be setupprovided asto HSPnet users should one of the Local Administrators be absent.

 

To earn Local Administrator access, a PC must:

• Complete the PC Local AdminAdministrator youTraining willon needHSPnet.
• Pass the PC Local Administrator Quiz.
• Submit a request to watchHSPnet asking to be assigned Local Administrator access.

 

All PCs can improve their skills by:

• Reviewing reference information and training videos found in the training video covering these main functions and complete a quiz to demonstrate understanding of those functions.

  Once you have that access, you can further your training by attending online webinars and exploring theHSPnet Knowledge Base.

• Consulting with other PCs and your province’s Lead Agency.
• Attending Q & A Sessions, Provincial Webinars, and National Webinars hosted by HSPnet.
• Contacting the HSPnet HelpDesk.

Let’s get you started!

Watch the training series and take the quiz here.

Quick links to Placing Coordinator related help pages pages 

All PC training videos	PC Training Videos
Looking for where to place your students? Use the Look up feature	Look up Feature
Step by step how to guides of common processes in HSPnet called Scribes	Scribe step by step tutorial library
Guides on the placement cycle geared for Placing Agencies	Placement Cycle Overview PA
Advanced Schedule allows you to create and manage complex schedules for a placement, by splitting the placement into multiple destinations or time periods.	Advanced Schedule
Let your students choose their placement choices with Student Site Selector	Site Selector
Do you have PT students? Use our Student Assessment Module (SAM)	SAM
How do Departments work in HSPnet? Do you need to add your logo?	Departments
All guides related to your Program (setup, consent, adding information, permissions)	Program Maintenance
How to set up a new Course and more	Course Maintenance
Setup and use Terms	Terms
Everything to do with the Cohort method for creating and maintaining placements	Cohorts
How to use the Quick Entry Method for creating placements	Training for PCs - Part 16 - Quick Entry Video
Email related guides to help you	Emails
Student related guides	Student Profiles & Access
How to set up and maintain Staff	Staff and Users
Guides for your Instructors	Instructor Guides
Managing Setup Tables for Placing Agencies	Training for PCs - Orientation to HSPnet data structure
All things to do with Reports	Overview and Custom Reports
If you are in Ontario or Nova Scotia, how to use the eOrientation module for your students	eOrientation
Other System Features	System Features