Student Admin - Graduation
Placing Agency Related Guide (PARG)
Summary:
This guide explains how to graduate your students upon completion of their Program. Students in Cohorts may be graduated. Students in quick entry can have their consent expired with the reason that they have graduated.
Student Consent within HSPnet is valid for 6 years, after which a student's profile will be automatically hidden to all users. Placing Coordinators have the option to perform the action of graduating their students prior to the 6 year timeline, which will hide student's names and information earlier. Once consent is expired, only a consent expired icon displays where the student's name was previously listed. If the action of graduating students is not submitted, a warning of upcoming expiry will display 180 days prior to the 6 year expiry date, in order to remind placing coordinators that these student records will disappear from view.
**It is advisable for schools to downloaded student records and reports prior to graduating the students.
A custom report will need to be requested for any student records after graduation and the consent of the student will also need to be obtained.
May 27: 2021: Students enrolled in more than one cohort, or in an unstructured cohort need to be "graduated" from each course; HSPnet has this on a list to be fixed so that a graduation is a graduation (and we will remove this note when that enhancement is completed.