IT Provisioning - Training Scenario - Group

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                # &#10;                                                <span id="title-text">&#10;                            Knowledge Base : IT Provisioning - Training Scenario - Group&#10;                        </span>&#10;                    
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        Created by <span class="author"> Yann Gomez</span>, last modified by <span class="editor"> Erik Graham</span> on Feb 08, 2022
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                ### Summary<br><span style="color: rgb(255, 0, 0);">**Summary:

This guide is applicable only to Alberta at the moment.**</span>

This guide covers the steps required to enter IT Provisioning information used for Receiving Agency automation of access to systems and networks.

This scenario describes a group placement, where one group of students are assigned together to a placement. Student-specific IT Details are entered on the profile for each student, while placement-specific information is entered on the placement details.<div class="table-wrap"><table class="wrapped relative-table confluenceTable" style="width: 100%;"><colgroup><col style="width: 60.9409%;"><col style="width: 39.0647%;"></colgroup><tbody><tr><td class="confluenceTd">

Ensure placement information is entered in HSPnet and Confirmed

Ensure placement information is entered in HSPnet and Confirmed
Ensure all students in the group have been assigned to placements and Finalized (name released)
Ensure student **day ~~~~and ~~~~month of birth **have been entered on the student record
For **each studentstudent in the group, open the student profileprofile by clicking the link with the student name in the Students tab of the ~~Details~~Details screen, in ~~Enrollment~~Enrollment, or in the ~~Outbox**~~	Outbox
Access the RA IT Provisioning tab	Outbox
If an entry does not exist for the agency where the student is assigned to be place, ~~add~~add an RA IT Provisioning entry by clicking the ~~add~~add icon
Select the agency for the placement Enter the student's existing receiving agency login or network id if known Mark the check-box if the student requires a receiving agency-issued email address Mark the check-box if the student is a current or previous employee of the receiving agency Enter the current or previous receiving agency-issued email address of the student if known Save with the green check-mark
If an entry already exists for the agency where is student is assigned to be placed, review the information and update it if necessary by clicking the edit icon NOTE: The RA IT Provisioning entry on the student profile provides the network account for the student. If the student is placed on a site with a legacy system (e.g. non-Connect Care), IT provisioning is complete at this point. If not, proceed to the next step
In the Details screen for the placement, access the Placement Information tab NOTE: This step and the following are only required for students going to sites requiring specific IT roles (e.g. Connect Care)
In the IT Provisioning drop-down menu, select the role(s)* required for the students in the group*
Access the Students tab
For **each studentstudent in the group, click the Classroom training required iconicon** to enable or disable it and indicate whether classroom training is required for the select IT roles for the student

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Ensure placement information is entered in HSPnet and Confirmed
Ensure all students in the group have been assigned to placements and Finalized (name released)
Ensure student **day ~~~~and ~~~~month of birth **have been entered on the student record
For **each studentstudent in the group, open the student profileprofile by clicking the link with the student name in the Students tab of the ~~Details~~Details screen, in ~~Enrollment~~Enrollment, or in the ~~Outbox**~~	Outbox
Access the RA IT Provisioning tab	Outbox
If an entry does not exist for the agency where the student is assigned to be place, ~~add~~add an RA IT Provisioning entry by clicking the ~~add~~add icon
Select the agency for the placement Enter the student's existing receiving agency login or network id if known Mark the check-box if the student requires a receiving agency-issued email address Mark the check-box if the student is a current or previous employee of the receiving agency Enter the current or previous receiving agency-issued email address of the student if known Save with the green check-mark
If an entry already exists for the agency where is student is assigned to be placed, review the information and update it if necessary by clicking the edit icon NOTE: The RA IT Provisioning entry on the student profile provides the network account for the student. If the student is placed on a site with a legacy system (e.g. non-Connect Care), IT provisioning is complete at this point. If not, proceed to the next step
In the Details screen for the placement, access the Placement Information tab NOTE: This step and the following are only required for students going to sites requiring specific IT roles (e.g. Connect Care)
In the IT Provisioning drop-down menu, select the role(s)* required for the students in the group*
Access the Students tab
For **each studentstudent in the group, click the Classroom training required iconicon** to enable or disable it and indicate whether classroom training is required for the select IT roles for the student