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IT Provisioning - Training Scenario - Group

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                # &#10;                                                <span id="title-text">&#10;                            Knowledge Base : IT Provisioning - Training Scenario - Group&#10;                        </span>&#10;                    
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        Created by <span class="author"> Yann Gomez</span>, last modified by <span class="editor"> Erik Graham</span> on Feb 08, 2022
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                ### Summary<br><span style="color: rgb(255, 0, 0);">**This guide is applicable only to Alberta at the moment.**</span>This guide covers the steps required to enter IT Provisioning information used for Receiving Agency automation of access to systems and networks.This scenario describes a group placement, where one group of students are assigned together to a placement. Student-specific IT Details are entered on the profile for each student, while placement-specific information is entered on the placement details.<div class="table-wrap"><table class="wrapped relative-table confluenceTable" style="width: 100%;"><colgroup><col style="width: 60.9409%;"><col style="width: 39.0647%;"></colgroup><tbody><tr><td class="confluenceTd">

Ensure placement information is entered in HSPnet and Confirmed

Ensure all students in the group have been assigned to placements and Finalized (name released)

Ensure student **day ****and ****month of birth **have been entered on the student record

For **each student** in the group, open the **student profile** by clicking the link with the student name in the **Students **tab of the **Details** screen, in **Enrollment**, or in the **Outbox**

Access the **RA IT Provisioning **tabIf an entry does not exist for the agency where the student is assigned to be place, **add** an RA IT Provisioning entry by clicking the **add** icon

  • Select the agency for the placement
  • Enter the student's existing receiving agency login or network id if known
  • Mark the check-box if the student requires a receiving agency-issued email address
  • Mark the check-box if the student is a current or previous employee of the receiving agency
  • Enter the current or previous receiving agency-issued email address of the student  if known

Save with the green check-mark

If an entry already exists for the agency where is student is assigned to be placed, review the information and update it if necessary by clicking the **edit **icon

NOTE: The RA IT Provisioning entry on the student profile provides the network account for the student. If the student is placed on a site with a legacy system (e.g. non-Connect Care), IT provisioning is complete at this point. If not, proceed to the next step

In the **Details **screen for the placement, access the **Placement Information **tab

NOTE: This step and the following are only required for students going to sites requiring specific IT roles (e.g. Connect Care)



In the **IT Provisioning **drop-down menu, select the **role(s)** required for the students in the groupAccess the **Students **tab

For **each student** in the group, click the **Classroom training required icon** to enable or disable it and indicate whether classroom training is required for the select IT roles for the student
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