Glossary - Placement Request Status

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                # &#10;                                                <span id="title-text">&#10;                            Knowledge Base : Glossary - Placement Request Status&#10;                        </span>&#10;                    
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        Created by <span class="author"> Erik Graham</span>, last modified on Jul 29, 2021
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                **Glossary (GLRY)***<br>***Summary:** HSPnet Definitions - Placement StatusHSPnet tracks placement requests by assigning a "Status" to each record. This table defines each Placement Status and describes how it would display in your Inbox/Outbox or Welcome screen.&nbsp;See at bottom for:&nbsp;<span style="color: rgb(255, 0, 0);">**The new status tags below were created as a result of the Covid-19 Pandemic**</span><div class="table-wrap"><table class="wrapped confluenceTable"><colgroup><col><col><col></colgroup><tbody><tr><td class="confluenceTd">**Placement Status**</td><td class="confluenceTd">

Inbox/Outbox Display

Definition

New

Receiving Coord – not visible until Sent
Dest. Coord - not visible until Redirected

Request has not yet been sent by the school.

New/HoldOnly the PC can see this status.**New - Request has not yet been sent by the school**. Some provinces or geographic zones have agreed upon release dates: for instance, requests for the FALL term may only be sent after a certain date in May. The reason for an agreed up release date is to level the playing field so that all schools send their requests at the same time - in order to prevent an "early bird" from getting all of the choice placement locations by getting there ahead of everyone else. **/Hold** is simply an alert this request will be held until a certain date, even if it is *Sent*. You can see this on a Placement Request by opening the details icon and going to the placement information tab. There is a check box there that says: *use the provincial release date of: XX. *New Destination

Placing/Receiving Coord – NewD
Dest. Coord - not visible until Redirected

A new split destination has been added, by the Placing or Receiving Coordinator, to an existing request

Sent

Receiving Coord - Pend
Dest. Coord - not visible until Redirected

Request has been sent by the school to a Receiving Agency that is using HSPnet, and is "Pending" for the Receiving Coordinator.

Sent/HoldOnly the PC can see this status.*Sent* is defined above.*/Hold* means the request is being held back until an agreed upon release date in your region or province and on that date it will be released to the receiving agency. You can see this on a Placement Request by opening the details icon and going to the placement information tab. There is a check box there that says: *use the provincial release date of: XX. *The reason for an agreed up release date is to level the playing field so that all schools send their requests at the same time - in order to prevent an "early bird" from getting all of the choice placement locations by getting there ahead of everyone else. Sent-P *(by Print)*

n/a

Request has been sent via Print (email/fax) by the Placing Agency to a Receiving Agency that is NOT using HSPnet

Redirected

Receiving Coord - Redir
Dest. Coord - Pend

Request has been Redirected by the Receiving Coordinator to a Destination that is using HSPnet, and is "Pending" for the Destination Coordinator.

Auto-Redirected

Placing/Receiving Coord - ARedir
Dest. Coord - Pend

Request has been Redirected *automatically *by HSPnet to a Destination that is using HSPnet; the Receiving Coordinator is not playing an active role in managing placements, or there may not be a receiving coordinator for the site

This feature is no longer supported by HSPnet.

Redirected *(by Print)*

Receiving Coord - Redir-P
Dest. Coord - n/a

Request has been Redirected by the Receiving Coordinator via Print (email/fax) to a Destination that is NOT using HSPnet

Accepted by Destination

AccD

Request has been Accepted by the Destination but has not yet been formally accepted by the Agency. This information is not visible to the placing agency as it is considered internal information at the Receiving Agency.

Accepted by Agency

AccA

Request is now accepted by the Agency

Declined by Destination

DecD

Request has been Declined by the Destination but not yet formally declined by the Agency. This information is not visible to the placing agency as it is considered internal information at the Receiving Agency.

Declined by Agency

DecA

Request is now declined by the Agency - this is considered to be a "final" status

Confirmed

Conf

An accepted request is now Confirmed by the school. Student names are now released at this stage, or students may be assigned later.

Cancelled

Canc

A confirmed, redirected or accepted request was cancelled by the Placing Agency or Receiving Agency (with reasons). After a request is confirmed, it may only be cancelled or postponed (not declined).

Reactivated

Reac (treated in Welcome as if "Pending")

A request was cancelled and then reactivated (with a reason) because the reason for cancelling no longer applies

**The new status tags below were created as a result of the Covid-19 Pandemic**Partially CancelledPart.cancConfirmed and underway but terminated prior to the original end date; new end date is entered.PostponedPostponeConfirmed Placement not started: beginning and end dates are changed to new dates.SuspendedSuspendConfirmed Placement not started: on hold in hope of retaining current dates; may need to change later to postponed.